Office Administrator & Receptionist
Due to increased global growth in the business, we are looking for an individual to join our team as a Office Admin & Receptionist at our Head office in Basildon of Alpi UK Ltd.
Working to cover reception duties and undertake administration tasks as listed under job duties and responsibilities.
Hours: Monday Friday 08.30 hours 17.30 hours one-hour unpaid lunch (40 hours per week).
Job duties & Responsibilities
Cover reception duties during lunchtime, sickness, and holiday periods.
Issue visitors cards and COVID secure safety workplace checks.
Place orders for all offices stationery requirements.
Scanning, filing and distributing mail both electronically and physically
Answering the phone and transferring/taking calls
Checking stocks for stationery and refreshments daily on each floor and reporting back when supplies are required
Carry out check of all drivers domestic run sheets and queries.
Filing of all Proof of Deliveries (PODs).
Distribute sales invoices and associated paperwork for the import department to customers.
Filing of documentation for operational departments.
Order and administer staff uniform.
There is a requirement to work flexibly.
Running adhoc errands
Any additional tasks identified by the Office Manager commensurate with experience.
Skills & Qualifications
Experience of Freight Forwarding/Road freight, export/Imports charging (desirable).
Ability to prioritise own workload but also be able to work as part of a team
Conversant in IT skills e.g., Microsoft Office Suite (Word, Excel) and ability to learn new systems
Demonstrate working administrative background
Excellent time management, planning and organisational skills
Good customer service skills.
Must be flexible with working hours.
Along with 20 days annual leave + Public holidays and yearly pension review we offer the following benefits:
Confidential EAP platform for you and your immediate family members as spouse/partners and children aged 16 to 24 in full-time education, living in the same household
Access to our Employee Discounts and Perks, which includes Grocery Shopping, Holidays, Movies, Sports, Wellness and many more.
After completing six months service, ALPI UK Death in Service equal to three times your annual salary.
After one years service employees are eligible to join the Private Medical Scheme (application process required).
After one years service company contributions increase 9% for the Group personal Pension Plan.
Holiday loyalty days up to a maximum of 5 days (1 per each full year of employment completed)
Ease of Commute
The company has its own free carpark with allocated company spaces (first come basis) and an adjacent public highway with limited parking restrictions.
ALPI UK Ltd, Miles Gray Road, is adjacent to the A127 (separated sufficiently, yet in close enough proximity for ease of access).
We are approximately a brisk thirty-minute walk from the Basildon main line railway station, C2C line Southend Fenchurch Street.
The First Group 100 bus amongst others stop on the Pipps Hill Retail Park (ASDA B&Q, TK Maxx etc.) Route: Lakeside Chelmsford.
Alpi UK is part of the Albini & Pitigliani Group www.alpiworld.com #Alpiness.
We actively encourage and promote diversity and are committed to equal opportunities for all.
If you feel this is the role for you, please contact us or email us your CV at [email protected].